Edit bills and bill payments

Edit bills

You can edit all bills To change the amount due on a bill,

 Use these steps to change the amount due on a bill.

What's happening behind the scenes?

If you reduce the bill amount, QuickBooks creates a credit with the vendor who you overpaid. If you increase the bill amount, QuickBooks considers the bill not fully paid until you pay the additional amount.

To do this task

1.     Find the bill.

1.     Click the Vendors icon.

2.     If you know the vendor's name, select the vendor on the Vendors tab, then click the Show drop-down list and choose Bills.

Otherwise, click Bills on the Transactions tab to get a list of bills for all vendors.

3.     (Optional) Use the Filter By and Date drop-down lists to narrow down the set of bills displayed.

4.     Double-click the bill to open it.

2.     Make the necessary changes to the bill.

3.     Save the bill.

o    Click Save & Close to save the transaction and close the window.

o    Click Save & New to save the transaction and enter a new one.

Edit bill payments

Use these steps to change the amount you paid on a bill.

To do this task

1.     Find the bill payment.

a.     Choose Vendors > Vendor Center.

b.     If you know the vendor's name, select the vendor on the Vendors tab, then click the Show drop-down list and choose Bill Payments.

Otherwise, click Bill Payments on the Transactions tab to get a list of bill payments for all vendors.

c.     (Optional) Use the Filter By and Date drop-down lists to limit the set of bill payments displayed.

d.     Double-click the bill to open it.

2.     Make the necessary changes to the payment.

3.     Save the payment.

Change a discount you've already applied to a bill payment

You can change the amount of a discount that you have previously applied to a bill payment.
To do this task

1. Go to the Vendors menu and click Pay Bills.
2. Select and highlight the bill that has the discount that you want to change.
3. Click the Set Discount button.
4. Change the amount of the discount.
5. Save the bill payment.                                                                                                                       Change a credit you've already applied to a bill payment                            To do this task
6. 1. Go to the Vendors menu and click Pay Bills. 
   2. Select and highlight the bill that has the credit you want to change.
   3. Click the Set Credits button.
   4. Highlight the credit that you want to change.
   5. Change the amount in the Amt. To Use column or click the Clear button to not use the credit.
      Repeat steps 4 and 5 for each credit that you want to change for this bill.
   6. Click the Done button.                                                                                                                                
      

      Delete a credit from a vendor

      You can delete a credit after you've used it to pay a bill from a vendor.
      To do this task
      

      1. Click the Vendor Center icon at the top of the QuickBooks window.
      2. Click the Transactions tab.
      3. Find the credit you want to delete (it will have Credit in the Type column)
      4. Go to the Edit menu and click Delete Credit